We frequently assist companies already using Google Workspace, as well as those adopting it for the first time. Some organizations are strategic about their Google Workspace approach from the beginning, while others adopt a set-it-and-forget-it mentality. Most fall somewhere in between.
While a set-it-and-forget-it strategy may work for legacy solutions, business needs and Google Workspace are always evolving. Consequently, we often find companies with untapped opportunities to leverage Google Workspace for solving real-world business challenges.
Here are eight essential questions for companies already on Google Workspace to consider:
1. When was the last time we assessed our Google Workspace implementation?
Your business environment, personnel, customers, and community are constantly evolving, and so is Google Workspace. Aligning opportunities, risks, and your technology strategy is crucial for fostering growth and productivity.
2. When was the last time we measured our Google Workspace adoption?
Identify which apps and functionalities are being used the most and the least, and understand why. Evaluate how deeply Google Workspace is integrated into your business and seek ways to transition from basic usage to leveraging it for transformative improvements.
3. What new challenges have emerged since we first adopted Google Workspace?
Consider significant events like the global pandemic, which has complicated business operations in numerous ways. These challenges also present opportunities to utilize embedded technology to out-adapt competitors and keep your team more engaged and satisfied.
4. What tools or apps are we paying for that replicate Google Workspace functionalities?
We recently helped a company avoid the unnecessary expense of adopting Zoom by utilizing Google Meet for video meetings. Another example is a company manually auditing for sensitive data, unaware that Google Vault could have streamlined this process. Identify redundant functionalities and eliminate them.
5. Who is our Google Workspace champion connecting business problems with solutions?
Google Workspace frequently adds new features. Ensure you have a dedicated team member who understands your business needs and stays informed about the latest Google Workspace capabilities to enhance your operations.
6. Are we leveraging Google Workspace integrations with other tools we use?
Google Workspace offers numerous integrations with other software tools. Ensure you are taking full advantage of these integrations to streamline workflows and improve efficiency.
7. How secure is our Google Workspace environment?
Regularly review and update your security settings to protect sensitive information. Utilize Google Workspace’s built-in security features like 2-step verification and data encryption to safeguard your data.
8. Are we utilizing Google Workspace’s collaboration features to their fullest potential?
Google Workspace offers powerful collaboration tools such as shared drives, real-time editing, and communication platforms. Make sure your team is fully utilizing these features to enhance collaboration and productivity.
